Administrative Assistant (Hourly/Non-Exempt)
$25 – $28 per hour
Responsible for providing administrative support and assistance to the Sr. Vice President, Engineering & Construction and the Senior Project Manager(s)
Wexford Science & Technology, LLC is a real estate company exclusively focused on partnering with universities, academic medical centers, and research institutions. Wexford works collaboratively with its partner institutions to help create and develop vibrant, mixed-use, amenity-rich Knowledge Communities that are built on a foundation of research, discovery, and entrepreneurial activity.
Description of the Position
In this position, the Administrative Assistant will possess a high energy level, be outgoing, be proactive, possess excellent organizational skills and be able to work independently. The position’s primary function is to leverage the Sr. VP and Project Managers’ time by performing administrative duties related to the scope of their responsibilities. The individual will assist the Sr. VP and Project Managers with schedule coordination (meetings), travel, expense reporting, etc. The position requires a professional presence, strong communication skills and the ability to multi-task, prioritize and effectively work with other members of the team.
Essential Duties and Responsibilities include the following (other duties may be assigned):
Outlook calendar/schedule maintenance, scheduling internal and external meetings (coordinate meeting logistics, presentation materials and conference rooms, tracking attendees, catering, etc.) as needed
Coordinate travel and create travel itineraries for executives; complete and submit expense reports.
Perform a variety of general clerical duties such as copying, filing, faxing, and typing.
Organize and maintain online and physical file system
Receive visitors and assist/direct phone calls
Manage mail and package delivery
Maintain and order office supplies/ beverage supplies
Must have 5-7 years of experience supporting executive staff
Must be proficient in MS Office Suite (Outlook, Word, Excel, Sharepoint) *Advanced Excel skills a plus*
Must be detailed oriented, possess strong organizational skills and the ability to multi-task
Must demonstrate strong communication skills
Must be a team player
General knowledge of construction terminology helpful
Wexford Science + Technology seeks to create a diverse, inclusive and welcoming work environment and provides equal employment opportunity. Discrimination of any type is not tolerated. Wexford Science + Technology is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Interested candidates should email in a single PDF a cover letter, resume, and any work samples that illustrate your best work consistent with our objectives for this position to: [email protected] or complete the form below. Please name the file: LASTNAME_FIRSTNAME_AA_NJ.PDF.